2020 Texas ASLA Conference Texas ASLA Conference
Print Page   |   Sign In   |   Join
2020 Conference Exhibit Information

 


 

CONFERENCE DATES: APRIL 7-9, 2020

EXHIBITOR MOVE IN:        TUESDAY - April 7, 2020  8:00 am - 4:30 pm

EXHIBITOR MOVE OUT:   THURSDAY - April 9, 2020  3:00 pm - 7:00 pm

LOCATION:

  • Henry B. Gonzales Convention Center, 900 E Market St. | San Antonio, TX
  •  Hotels - Westin Riverwalk, Marriott River Center


 EXHIBIT HALL HOURS

Tuesday, April 7, 2020
Move In - 8:00 am – 4:30 pm
Registration:  2:30 - 4:30 pm
Welcome Party (open to all) -  6:30 pm - 9:00 pm

Wednesday, April 8, 2020
Exhibit Hall Hours - 8:00 am - 5:30 pm 

Thursday, April 9, 2020
Exhibit Hall Hours - 8:00 am - 3:00 pm  

 BOOTH INFORMATION

Standard exhibit spaces are 100 sq. ft. (10'x10') with an 8’ high back wall and a 3’ high side dividers.  Booths include signage Identification stating the company’s name and booth number and 4 complimentary vendor badges. We are offering special discounted pre-show pricing for tables and chairs if purchased through Texas ASLA when selecting your booth or 40 days prior to conference.  You may also bring your own table and chairs.  (Furnishings, Display Labor, Material Handling, Carpet and Cleaning is handled through AEX)    

 BOOTH RATES
 EARLY BIRD RATES END:  February 14, 2020 REGULAR RATES BEGIN: February 15 - March 31, 2020

Sponsor Booths:

Title (20 x 30) - $7750

Awards Lunch (20x20) - $6250

Keynote Speakers (20 x 20) - $6250

Classroom Sponsors(3) (20 x 20) - $5785

Regular Booths

Basic (10' x 10'): $995

Standard (10' x 10'): $1085

Basic Corner (10' x 10'): $1195 

Standard Corner (10' x 10'): $1285

End Cap (10' x 20'): $2550

20 x 20 Island: $5000

Sponsor Booths:

Title (20 x 30) - $8750

Awards Lunch (20x20) - $7050

Keynote Speakers (20 x 20) - $7050

Classroom Sponsors(3) (20 x 20) - $6775

Regular Booths

Basic (10' x 10'): $1295

Standard (10' x 10'): $1350

Basic Corner (10' x 10'): $1475

Standard Corner (10' x 10'): $1550

Standard End Cap (10' x 20'): $2900

20 x 20 Island: $5800 

Title Booth Includes: One 20’ x 30’ Booth – Booth #301, 1 full-page ad in the Conference Program, company’s logo on the Registration Counters, company logo on conference website and Exhibitor Plus Setting on the digital Exhibit Hall map where you can include more information about your company.

Keynote Speaker Sponsor Includes: One 20’ x 20’ booth – Booth # 201, one half-page (1/2) ad in the Conference Program, company’s logo displayed in General Session Ballroom, company logo on conference website.

Awards Lunch Sponsor Includes: One 20’ x 20’ booth – Booth #401, one half-page (1/2) ad in the Conference Program, company’s logo on signage displayed in Award Lunch Ballroom, company logo on conference website.

Classroom Sponsors A,B, & C, IncludesOne 20’ x 20’ booth, one quarter page (1/4) ad in the Conference Program, the company’s logo displayed in the Classroom, and company logo on conference website.  Booths #217, #507, #601


CONTRACT INFORMATION

Booth selection and contracts must be submitted with full payment. Payments can be made by Visa, Amex, Master Card or Discover.   Booth selection can not be guaranteed until payment is received. PDF copy of contract.

NOTE: All freight requiring forklift labor for the unloading and delivery of Foliage and Palletized Flooring must arrive by 2:00 pm. After this time, freight can only be moved into the hall with 2-wheel dollies or by hand carrying to the booth space.

EXHIBITOR PACKET  - The AEX is the Convention Services Company for Texas ASLA. 

CANCELLATION POLICY

Refunds will be granted, less 25% processing fee, for cancellations. All refunds must be requested in writing and received on or before March 9, 2020. No refunds will be granted for exhibit space, sponsorship, or advertisements canceled after March 10, 2020

HOTEL - The Westin Riverwalk Online reservation

SCHOLARSHIP FUNDRAISER DONATIONS NEEDED 

Texas ASLA has established an endowment fund for each of the major Texas Universities to provide scholarships to student pursuing a degree in landscape architecture. The annual Silent Auction is one of the ways the Texas Chapter raises money to add to these endowment funds.  Help us continue to fund these scholarship programs by donating an item to the Silent Auction.  Items are on display and bids are made throughout the day on Wednesday.   If you wish to provide money instead, we will use that to purchase an item in your company name.  We need your commitment by March 20, 2020.  To learn more contact Sarai Akin - sarai.akin@studio9612.com.

NEED ICE  To order ice for plants – print and complete the form at this link  and send to Anna Hoge at ahoge@consoritinc.com .

 

CONTACT INFORMATION

Jennifer Fontana, CAE | Texas ASLA Executive Director
P O Box 170125 | Austin, Texas 78717
Phone: 512.663.6629 
jennifer@texasasla.org