2019 Texas ASLA Conference Texas ASLA Conference
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2019 Conference Exhibit Information

 

CONFERENCE DATES: APRIL 24 - 26, 2019

EXHIBITOR MOVE IN:        WEDNESDAY - April 24, 2019  8:00 am - 4:30 pm

EXHIBITOR MOVE OUT:    FRIDAY - April 26, 2019  3:00 pm - 7:00 pm 

LOCATION:

  • Irving Convention Center –500 W Las Colinas Blvd.   | Irving, TX 75039
  •  Hotel -   Omni Mandalay Hotel at Las Colinas


 EXHIBIT HALL HOURS

Wednesday, April 24, 2019
Move In - 8:00 am – 4:30 pm
Welcome Party (open to all) -  7:00 pm - 10:00 pm

Thursday, April 25, 2019
Exhibit Hall Hours - 8:00 am - 5:30 pm 

Friday, April 26, 2019
Exhibit Hall Hours - 8:00 am - 3:30 pm  

 BOOTH INFORMATION

Standard exhibit spaces are 100 sq. ft. (10'x10') with an 8’ high back wall and a 3’ high side dividers.  Booths include signage Identification stating the company’s name and booth number and 4 complimentary vendor badges. We are offering special discounted pre-show pricing for tables and chairs if purchased through Texas ASLA when selecting your booth or 40 days prior to conference.  You may also bring your own table and chairs.  (Furnishings, Display Labor, Material Handling, Carpet and Cleaning is handled through The Expo Group)    

 BOOTH RATES  
 EARLY BIRD RATES END:  February 9, 2019 REGULAR RATES BEGIN: February 10 - APRIL 10, 2019

Sponsor Booths:

Title (20 x 30) - $7750

Awards Lunch (20x20) - $6200

Keynote Speakers (20 x 20) - $6200

Classroom Sponsors (3) (20 x 20) - $5750

Regular Booths

Basic (10' x 10'): $995

Standard (10' x 10'): $1075

Basic Corner (10' x 10'): $1195 

Standard Corner (10' x 10'): $1265

Standard End Cap (10' x 20'): $2450

20 x 20 Island: $5000

Sponsor Booths:

Title (20 x 40) - $8750

Awards Lunch (20x20) - $7000

Keynote Speakers (20 x 20) - $7000

Classroom Sponsors (3) (20 x 20) - $6750

Regular Booths

Basic (10' x 10'): $1295

Standard (10' x 10'): $1350

Basic Corner (10' x 10'): $1475

 Standard Corner (10' x 10'): $1550

Basic End Cap (10' x 20'): $2800

Standard End Cap (10' x 20'): $2900

20 x 20 Island: $5800 

Title Booth Includes: One 20’ x 30’ Booth – Booth #300, 1 full-page ad in the Conference Program, company’s logo on the Registration Counters, company logo on conference website and new this year Exhibitor Plus Setting on the digital Exhibit Hall map where you can include more information about your company.

Keynote Speaker Sponsor Includes: One 20’ x 20’ booth – Booth # 404, one half-page (1/2) ad in the Conference Program, company’s logo displayed in General Session Ballroom, company logo on conference website.

Awards Lunch Sponsor Includes: One 20’ x 20’ booth – Booth #308, one half-page (1/2) ad in the Conference Program, company’s logo on signage displayed in Award Lunch Ballroom, company logo on conference website.

Classroom Sponsors A,B, & C, IncludesOne 20’ x 20’ booth, one half page (1/2) ad in the Conference Program, the company’s logo displayed in the Classroom, and company logo on conference website.  Booths #422, #722, #410


 CONTRACT INFORMATION

Booth selection and contracts must be submitted with full payment. Payments can be made by Visa, Amex, Master Card or Discover.   Booth selection can not be guaranteed until payment is received. PDF copy of contract.

NOTE: All freight requiring forklift labor for the unloading and delivery of Foliage and Palletized Flooring must arrive by 2:00 pm. After this time, freight can only be moved into the hall with 2-wheel dollies or by hand carrying to the booth space.

CANCELLATION POLICY

Refunds will be granted, less 35% processing fee, for cancellations. All refunds must be requested in writing and received on or before March 16, 2019. No refunds will be granted for exhibit space, sponsorship, or advertisements canceled after March 16, 2019.

HOTEL - The OMNI Mandalay. Online reservation

For reservations call  800-THE-OMNI (800-843-6664) or register online and provide the group code "Texas ASLA-2019 Annual Conference"  to receive the group rate of $182.00 per night. Reservations must be received on or before 5:00 pm on the Cut-off Date of March 26, 2019.

SCHOLARSHIP FUNDRAISER DONATIONS NEEDED 

Texas ASLA has established an endowment fund for each of the major Texas Universities to provide scholarships to student pursuing a degree in landscape architecture. The annual Silent Auction is one of the ways the Texas Chapter raises money to add to these endowment funds.  Help us continue to fund these scholarship programs by donating an item to the Silent Auction.  Items are on display and bids are made throughout the day on Thursday.   If you wish to provide money instead, we will use that to purchase an item in your company name.  We need your commitment by March 30, 2019.  To learn more contact Sarai Akin -  sarai.akin@studio9612.com.

CONTACT INFORMATION

Jennifer Fontana, CAE | Texas ASLA Executive Director
P O Box 170125 | Austin, Texas 78717
Phone: 512.663.6629 
jennifer@texasasla.org