2018 Texas ASLA Conference Texas ASLA Conference
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2018 Conference Exhibit Information

 

CONFERENCE DATES: April 18-20, 2018

EXHIBITOR MOVE IN:        WEDNESDAY - April 18, 2018  9:00 am - 5:00 pm

EXHIBITOR MOVE OUT:    FRIDAY - April 20, 2018  3:00 pm - 7:00 pm 

LOCATION:

  • Galveston Island Convention Center – 5600 Seawall Blvd   | Galveston, TX 77554
  •  Hotel -  Hilton Galveston Island Resort


 EXHIBIT HALL HOURS

Wednesday, April 18, 2018
Move In - 8:00 am – 5:00 pm
Welcome Party (open to all) -  7:00 pm - 10:00 pm

Thursday, April 19, 2018
Exhibit Hall Hours - 8:00 am - 5:30 pm 

Friday, April 20, 2018
Exhibit Hall Hours - 8:00 am - 2:30 pm  

 BOOTH INFORMATION

Standard exhibit spaces are 100 sq. ft. (10'x10') with an 8’ high back wall and a 3’ high side dividers.  Booths include signage Identification stating the company’s name and booth number and 4 complimentary vendor badges. We are offering special discounted pre-show pricing for tables and chairs if purchased through Texas ASLA when selecting your booth or 40 days prior to conference.  You may also bring your own table and chairs.  (Furnishings, Display Labor, Material Handling, Carpet and Cleaning is handled through The Expo Group)    

 BOOTH RATES  
 EARLY BIRD RATES END:  February 6, 2018 REGULAR RATES BEGIN: February 8 - APRIL 5, 2018

Sponsor Booths:

Title (20 x 40) - $7500

Awards Lunch (20x20) - $6000

Keynote Speakers (20 x 20) - $6000

Classroom Sponsors (3) (20 x 20) - $5575

Regular Booths

Basic (10' x 10'): $990

Standard (10' x 10'): $1050

Basic Corner (10' x 10'): $1175 

Standard Corner (10' x 10'): $1240

Basic End Cap (10' x 20'): $2350

Standard End Cap (10' x 20'): $2450

20 x 20 Island: $4900

Sponsor Booths:

Title (20 x 40) - $8500

Awards Lunch (20x20) - $6900

Keynote Speakers (20 x 20) - $6900

Classroom Sponsors (3) (20 x 20) - $6500

Regular Booths

Basic (10' x 10'): $1290

Standard (10' x 10'): $1350

Basic Corner (10' x 10'): $1475

 Standard Corner (10' x 10'): $1550

Basic End Cap (10' x 20'): $2800

Standard End Cap (10' x 20'): $2900

20 x 20 Island: $5800 

Title Booth Includes: One 20’ x 40’ Booth – Booth #413, 1 full-page ad in the Conference Program, company’s logo on the Registration Counters, company logo on conference website and new this year Exhibitor Plus Setting on the digital Exhibit Hall map where you can include more information about your company.

Keynote Speaker Sponsor Includes: One 20’ x 20’ booth – Booth # 501, one half-page (1/2) ad in the Conference Program, company’s logo displayed in General Session Ballroom, company logo on conference website.

Awards Lunch Sponsor Includes: One 20’ x 20’ booth – Booth #401, one half-page (1/2) ad in the Conference Program, company’s logo on signage displayed in Award Lunch Ballroom, company logo on conference website.

Classroom Sponsors A,B, & C, IncludesOne 20’ x 20’ booth, one half page (1/2) ad in the Conference Program, the company’s logo displayed in the Classroom, and company logo on conference website.  


 CONTRACT INFORMATION

Booth selection and contracts must be submitted with full payment. Payments can be made by Visa, Amex, Master Card or Discover.   Booth selection can not be guaranteed until payment is received. PDF copy of contract.

CANCELLATION POLICY

Refunds will be granted, less 35% processing fee, for cancellations. All refunds must be requested in writing and postmarked on or before March 16, 2018. No refunds will be granted for exhibit space, sponsorship, or advertisements canceled after March 16, 2018.

HOTEL - The Hilton Galveston Island. Online reservation

For reservations call  (409) 744-5000 or register online and provide the group code "American Society of Landscape Architects - Texas Chapter"  to receive the group rate of $167.00 per night. Reservations must be received on or before 5:00 pm on the Cut-off Date of March 26, 2018.

SCHOLARSHIP FUNDRAISER DONATIONS 

Texas ASLA has established an endowment fund for each of the major Texas Universities to provide scholarships to student pursuing a degree in landscape architecture. Please help us continue to fund these scholarship programs by donating to the Silent Auction.  Items are on display in the Exhibit Hall and bids are made throughout the day on Thursday.   If you wish to provide money instead, we will use that to purchase an item in your company name.  We need your commitment by March 30, 2018. 

CONTACT INFORMATION

Jennifer Fontana, CAE | Texas ASLA Executive Director
P O Box 170125 | Austin, Texas 78717
Phone: 512.663.6629 
jennifer@texasasla.org